DUTIES OF PRIVATE SECRETARY ARE FOLLOWING :
Maintaining the office of minister or officer and to have effective control over employees.
Maintaining contact between minister and senior officers.
To take a dictation whenever required.
To take messages on telephone and maintain a telephone register, if any officer is transferred or minister quits the post, he should return furnishing material including telephone directory. He should also ensure dynamic STD lock when phone is not in use.
Trunk call booking, monitoring its account and follow-up of bill payment.
Arrange visitors meeting and being courteous to them.
Sending information about the travel plans of Minister or officer to concerned officers, getting...
DUTIES OF PRIVATE SECRETARY ARE FOLLOWING :
Maintaining the office of minister or officer and to have effective control over employees.
Maintaining contact between minister and senior officers.
To take a dictation whenever required.
To take messages on telephone and maintain a telephone register, if any officer is transferred or minister quits the post, he should return furnishing material including telephone directory. He should also ensure dynamic STD lock when phone is not in use.
Trunk call booking, monitoring its account and follow-up of bill payment.
Arrange visitors meeting and being courteous to them.
Sending information about the travel plans of Minister or officer to concerned officers, getting railway reservation done on requisition basis, arranging air travel; sending monthly details of railway requisition to Secretariat Administration (Accounts).
Making note about prior programmes and remind the minister or officer in advance.
He should accompany minister or officer on tour whenever directed
Private secretary job is to fullfill her/his employer every need accordingly.
(Professional and personal too)
Monitoring the account of Minister or officer’s salary, traveling allowance bills, etc.
To receive dak and to present it, to inform Minister or officer about action taken on contempt notice against them.
Organise disposal of files and ensure its secrecy.
Job allotment to officers posted at minister’s residence.
To deploy employees to go on tour with minister or officer.
To do any other work assigned to him by minister or officer.
